Batch & Expiry Management Software for Zero-Guesswork Stock Rotation
Allocate stock by FEFO, FIFO, or LIFO, track every batch down to its expiry date, move inventory between warehouses with GRN-backed transfers, and automate replenishment, all from one connected platform built for distribution and warehouse operations at scale.
✨ See what AI actually does →| Order ID | SKU | Batch | Expiry | Status |
|---|---|---|---|---|
| ORD-7710 | SKU-2201 | BT-2291 | 12 Nov | Allocated (FEFO) |
| ORD-7711 | SKU-2214 | BT-2304 | 28 Nov | Near Expiry |
| ORD-7712 | SKU-2230 | BT-2318 | 05 Dec | Dispatched |
Conversational batch lookups, automated FEFO allocation checks, and replenishment validation, powered by the same AI engine across web and mobile.
Every batch tracked by warehouse, quantity, and expiry date, with sellable and transit stock kept separate.
| Batch ID | SKU | Warehouse | Qty | Expiry | Status |
|---|---|---|---|---|---|
| BT-2291 | SKU-2201 | Mumbai FC | 1,200 | 12 Nov | Near Expiry |
| BT-2304 | SKU-2214 | Bengaluru Hub | 540 | 28 Nov | Healthy |
| BT-2318 | SKU-2230 | Pune DC | 360 | 05 Dec | Healthy |
Configure dispatch logic per category or SKU. Default to FEFO for expiry-sensitive products.
| Category | Allocation Rule | Applies To | Status |
|---|---|---|---|
| Pharma & Health Supplements | FEFO | All Batches | Active |
| Beverages | FIFO | Non-Expiry SKUs | Active |
| Promotional Stock | LIFO | Scheme SKUs | Configurable |
Move stock between warehouses and reconcile goods receipt against delivery notes.
| Transfer / GRN ID | From | To | Qty | Status |
|---|---|---|---|---|
| TRF-4410 | Mumbai FC | Pune DC | 600 | In Transit |
| TRF-4411 | Bengaluru Hub | Chennai WH | 320 | Received |
| GRN-8821 | — | Mumbai FC | 1,200 | GRN Accepted |
Minimum stock thresholds trigger replenishment orders automatically, with optional approval routing.
| SKU | Warehouse | Current Stock | Min. Threshold | Status |
|---|---|---|---|---|
| SKU-4410 | Bengaluru Hub | 38 | 50 | Auto-Triggered |
| SKU-2214 | Mumbai FC | 540 | 400 | Healthy |
| SKU-2230 | Pune DC | 22 | 60 | Pending Approval |
26+ pre-built reports across batch, expiry, and warehouse performance, plus custom exports.
| Report | Filters | Action |
|---|---|---|
| Batch-Level Stock Report | Warehouse, SKU, Batch | Export |
| Expiry Risk Report | Date Range, Category | Export |
| Warehouse Transfer Report | From, To, Status | Export |
Batch Data, Allocated as One Continuous Flow
From GRN acceptance to a reconciled expiry report, every batch stays tracked and visible.
GRN & Stock-In
Scan or Excel uploadBatch & Expiry Tagging
Auto or manual taggingFEFO/FIFO/LIFO Allocation
Configurable per categoryWarehouse Transfers
Transfer & acceptance trackingReplenishment & Reports
Auto-triggered, exportableReal Apps, Real Reviews
Available on Google Play and the App Store: live listings, not screenshots.
1Channel
1Channel DMS
1Channel CRM
1View
Built for How Batch & Expiry Actually Moves
Key features & benefits: drag or use the arrows to see all 12.
Batch-Level Inventory Visibility
Track every inventory movement with detailed batch-level visibility across warehouses, distributors, and operational locations, including sellable, transit, and inward stock.
FEFO Inventory Allocation
Automatically allocate stock using First Expiry First Out logic so products with nearest expiry dispatch first, reducing wastage and improving rotation.
FIFO & LIFO Stock Dispatch
Configure inventory allocation using FIFO, FEFO, LIFO, or manual batch selection, based on product category, operational strategy, or warehouse process requirements.
Expiry Stock Management
Monitor inventory nearing expiry with complete visibility during dispatch, warehouse transfer, replenishment, and return processing activities.
Warehouse Transfer Management
Move inventory between warehouses with complete stock tracking, transfer quantity visibility, and inventory acceptance workflows that maintain operational accuracy.
Automated Replenishment
Configure minimum stock thresholds and generate replenishment orders automatically when inventory falls below defined limits, with approval-based or fully automated flows.
Real-Time Inventory Analytics
Access operational dashboards with inventory trends, stock movement visibility, batch reports, warehouse analytics, and export-ready reporting tools.
GRN & Stock Reconciliation
Manage goods receipt processing, partial stock acceptance, and inventory reconciliation workflows during operational adjustments or stock mismatch scenarios.
Workflow Automation & Approvals
Configure multi-level approval workflows for replenishment, stock operations, and inventory transactions with automated notifications and operational visibility.
Enterprise-Grade Scalability
Designed for large inventory operations with configurable workflows, modular architecture, fast processing, and support for multi-location warehouse networks.
Flexible Reporting & Exports
Generate operational reports with advanced filters, custom date ranges, and Excel exports for inventory tracking, stock analysis, and reconciliation processes.
Operational Control Across Teams
Provide controlled access for warehouse teams, distributors, operations managers, and administrators with role-based permissions and centralized inventory visibility.
Where AI Actually Touches Your Batch & Expiry Operations, Not Where We Wish It Did
We'd rather show exactly what the AI does than oversell it. Here's what's real today, inside the AI-Powered DMS:
- 💬AI Assistant, conversational batch and expiry lookupsType or browse: "Show batches expiring in 15 days for Mumbai FC", "What's the FEFO pick for SKU-2201?" Available on web and mobile.
- ✅Automated FEFO allocation validationEvery order auto-checks nearest-expiry batch availability and dispatch rules before it's confirmed.
- ⚙️Replenishment automation engineMinimum stock thresholds trigger replenishment orders automatically, routed through configurable approval hierarchies.
Go Deeper Into Every Module
How a batch actually moves through the system, from GRN acceptance to a reconciled expiry report. It connects directly to distributor management, inventory, warehouse management, and GRN & inward management.
Batch-Level Inventory Visibility & Dashboard
The inventory dashboard acts as the central command center for stock visibility, batch allocation, warehouse operations, and expiry monitoring, giving a consolidated overview of inventory operations across warehouses, distributors, and stock locations in real time.
How It Works
- Overview cards for total sellable stock, transit inventory, stock value, pending transfers, batch count, and warehouse summary
- Configure products for batch-wise tracking and allocation workflows, then track stock quantity, warehouse location, and movement history at batch level
- Separate visibility for sellable stock and stock currently under dispatch, with search and filters by warehouse, SKU, batch, or status
- Manually update or reconcile inventory during stock mismatch or go-live transitions
Why It Matters
- Single source of truth for stock visibility across every warehouse and distributor
- Sellable vs. transit separation avoids overselling stock that's still in motion
- Fast reconciliation during stock mismatch or go-live transitions, without spreadsheets
| Metric | Value | Status |
|---|---|---|
| Total Sellable Stock | 24,110 units | Healthy |
| Transit Inventory | 1,860 units | In Transit |
| Pending Transfers | 14 | Review |
Click a row: every field here is a real column from the actual inventory dashboard.
Warehouse Transfers & GRN Processing
Configurable warehouse workflows handle inventory movement, transfers, and stock handling across multiple operational levels, with multi-warehouse structures mapped to specific operational entities and stock ownership.
How It Works
- Configure multiple warehouses, distributors, and stock locations within a centralized inventory structure, mapped to operational entities and ownership levels
- Monitor inventory transfers, dispatches, inward entries, and stock adjustments, with real-time allocation updating visibility during order processing
- Move stock between warehouses while maintaining accurate system inventory, with transfer quantity, accepted stock, and pending transfers all tracked
- Process GRNs during inward stock acceptance, including partial stock acceptance with automatic stakeholder notification
Why It Matters
- Accurate transfer tracking between warehouses, with no stock left unaccounted for
- Partial acceptance support for real-world GRN mismatches, not all-or-nothing receiving
- Automated notifications keep every stakeholder aligned during inventory adjustments
| Transfer ID | From → To | Qty | Status |
|---|---|---|---|
| TRF-4410 | Mumbai FC → Pune DC | 600 | In Transit |
| GRN-8821 | Vendor → Mumbai FC | 1,200 | Accepted |
Click a row: every field here is a real column from the actual transfer & GRN screen.
FEFO/FIFO/LIFO Allocation & Automated Replenishment
Expiry-sensitive inventory is managed with automated allocation workflows and configurable dispatch logic, combined with replenishment and order-processing automation so stock levels stay healthy without manual tracking.
How It Works
- FEFO automatically prioritizes batches with the nearest expiry during order allocation, with FIFO/LIFO available for non-expiry or category-specific requirements
- System-generated stock allocation happens during order processing and delivery note creation, with expiry visibility shown before dispatch confirmation
- Define minimum stock thresholds per SKU and warehouse to trigger automatic replenishment orders when stock falls below the configured level
- Configure auto-approval or approval-based replenishment workflows, with visibility into pending approvals, allocated stock, and dispatched quantity
- Orders are assigned to the right warehouse automatically, based on warehouse stock availability and configured allocation rules
Why It Matters
- Fewer expiry losses because the nearest-expiry batch always moves first by default
- Configurable per category, so pharma, FMCG, and promotional stock each get the right logic
- Replenishment runs itself once thresholds are set, cutting manual reorder cycles
| SKU | Rule | Trigger | Status |
|---|---|---|---|
| SKU-2201 | FEFO | Order Allocation | Active |
| SKU-4410 | Min. Threshold | Stock < 50 | Auto-Triggered |
Click a row: every field here is a real column from the actual allocation screen.
Inventory Analytics & Workflow Controls
Enterprise-grade reporting tools monitor stock performance, inventory utilization, and operational efficiency, paired with configurable workflow controls that keep allocation rules and approvals consistent across teams.
How It Works
- Track total inventory, sellable stock, transit stock, allocated inventory, and warehouse distribution, plus batch-level reports by SKU and batch
- Monitor inward, outward, transfer, dispatch, and adjustment activity, and track inventory nearing expiry to optimize stock movement decisions
- Review inventory movement trends over custom date ranges, analyze top-moving SKUs and inventory turnover, and generate export-ready reports in Excel
- Configure FEFO, FIFO, or LIFO allocation rules, multi-level operational approvals, and credit/inventory validation before dispatch
Why It Matters
- Data-driven decisions on stock movement, warehouse performance, and product turnover
- Multi-level approvals supported for orders and replenishment without slowing operations down
- Real-time alerts for pending approvals, low stock, and stock movement activity
| Report | Filters | Action |
|---|---|---|
| Expiry Risk Report | Date Range, Category | Export |
| Warehouse Performance | Warehouse, Date | Export |
Click a row: every field here is a real column from the actual reports screen.
Loved by Customers, Recognized by the Industry
"With 1Channel, we've achieved 100% digitisation in sales team movement, order management, and inventory visibility, transforming the way we operate. The most beautiful thing about 1Channel is its ability to be completely customised to meet our organisation's unique requirements."
"1Channel is one of the best CRM software for field teams. It helps us collect data from over 100 field salespeople across the Gulf region and send instant analytical reports. When we walk into the office in the morning, the automatic sales reports are already waiting in our mailbox."
"Thanks to 1Channel SFA tool, we have managed to automate our manual sales process across Asia and Australia into a mobility-based solution, with details of every account over the cloud. Key account managers can see results, any time, across the region."
"1Channel SFA tool has made a huge impact on our sales reports, making it easy to track number of customer visits with realistic numbers. The support has been excellent. I am glad to be working with the right partner who understands our requirements."
"Before 1Channel CRM software, we evaluated many sales CRM apps and choose them over the others for the innumerable configuration options that meet our business requirements. It is now very easy for us to manage field sales operations in a simple click."
Our recognitions constantly motivate us to push the envelope of excellence and empower our customers with winning ideas each day.
Who Uses Batch & Expiry Management Software?
Batch-level inventory tracking, FEFO-based stock allocation, expiry monitoring, automated replenishment, and warehouse transfer management across multi-tier distribution networks.
Batch traceability, FEFO allocation, GRN processing, expiry stock alerts, and regulatory-compliant inventory workflows across stockist and pharmacy chains.
Expiry-sensitive batch tracking, FEFO dispatch logic, warehouse stock rotation, automated replenishment triggers, and real-time sellable stock visibility across distribution warehouses.
Batch-wise inventory management, expiry-based stock allocation, warehouse transfers with GRN acceptance, and FEFO/FIFO dispatch logic across on-trade and off-trade operations.
SKU and batch-level inventory control, expiry tracking, automated stock allocation during dispatch, warehouse reconciliation, and real-time inventory analytics across beauty and kirana networks.
Batch tracking across multi-warehouse operations, stock transfer workflows, inventory reconciliation, FIFO/LIFO allocation logic, and centralized stock movement visibility across dealer networks.
Batch-wise inventory management with expiry monitoring, FEFO allocation for hazmat-sensitive products, warehouse transfer tracking, and stock traceability across distribution channels.
Batch and expiry tracking for shelf-life-sensitive products, automated FEFO dispatch, warehouse inventory reconciliation, and replenishment workflows across distributor and retail networks.
Pricing
We understand that every business has different inventory structures, warehouse processes, and stock allocation requirements. Our Batch & Expiry Management Software offers flexible pricing based on operational workflows, warehouse count, inventory modules, and user requirements.
Every plan includes secure cloud hosting, role-based access controls, reporting dashboards, and complete onboarding & support with no hidden charges.
Frequently Asked Questions
What Is Batch & Expiry Management Software?▾
How Does FEFO Inventory Management Work?▾
Can the Software Support FIFO and LIFO Stock Allocation?▾
Can I Track Inventory Batch-Wise Across Multiple Warehouses?▾
Does the System Provide Expiry Stock Alerts or Visibility?▾
Can Stock Transfers Between Warehouses Be Managed in the Software?▾
How Does the Software Handle Inventory Replenishment?▾
Can Distributors and Warehouse Teams Use the Same System?▾
Does the Software Support GRN and Stock Reconciliation?▾
Is the Software Suitable for Pharma Inventory Expiry Management?▾
How Long Is Implementation?▾
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Batch & expiry management doesn't work in isolation, here's what it connects to.