GRN & Inward Management Software

GRN Processing & Quantity Validation

For distributors or super stockists, incoming stock receipts appear in the GRN module. Users define ordered quantity, received quantity, and receiving warehouse. If received quantity differs from invoice quantity, the system notifies the respective higher-level entity. After GST changes in India, many companies now prefer accepting the full quantity first and handling disputes later through returns and credit notes.

GRN Processing Features

• Ordered Quantity vs Received Quantity Tracking
• Receiving Warehouse Assignment per GRN
• Automatic Discrepancy Notification to Higher-Level Entity
• Post-GST Full Quantity Acceptance Workflow for India
• Dispute Handling Through Returns & Credit Notes
• GRN Status Tracking per Incoming Shipment
• Invoice-Level GRN Reconciliation
• Distributor & Super Stockist GRN Support
• GRN History & Audit Trail
• Pending GRN Visibility in Dashboard

Inventory & Stock Overview After GRN

The inventory screen gives a complete overview including total SKUs, inventory value, in-transit stock, and current stock levels SKU-wise. If batch management is enabled, batch details are also visible. Stock movement history can be viewed including stock in/out transactions from GRN processing.

• Total SKUs & Inventory Value After GRN
• In-Transit Stock Visibility
• Current Stock Levels SKU-Wise
• Batch Details Visibility When Enabled
• Stock Movement History (In/Out Transactions)
• Stock Updates & Reconciliation
• Warehouse-Wise Inventory Overview
• GRN Impact on Inventory Levels

Batch Tracking & FIFO/FEFO Allocation

Batch-enabled inventory provides additional benefits including FIFO (First In First Out) and FEFO (First Expiry First Out). For example, if expiry dates are maintained in the system, the system can automatically allocate products that are expiring sooner during dispatch after GRN processing.

• Batch-Level GRN Processing
• Expiry Date Capture During Inward
• FIFO (First In First Out) Allocation Logic
• FEFO (First Expiry First Out) Allocation Logic
• Automatic Expiry-Based Product Allocation
• Batch-Wise Inventory Visibility
• Batch Tracking Across Warehouse Operations
• Configurable Batch Management Settings

Warehouse Management & Stock Assignment

Warehouse is basically an entity against which stock is maintained. During GRN processing, received stock is assigned to a specific receiving warehouse. The system supports multi-warehouse operations for distributors and super stockists across the distribution network.

• Multi-Warehouse Stock Management
• Receiving Warehouse Selection During GRN
• Warehouse-Wise Inventory Visibility
• Stock Maintained Against Warehouse Entity
• Warehouse-Level User Access Controls
• Distributor & Super Stockist Warehouse Setup
• Inventory Value per Warehouse
• Warehouse Configuration per Organization

Stock Transfers Between Warehouses

Stock transfers are used when inventory moves between warehouses. For example, an order is accepted in one warehouse but physically the stock is shipped from another warehouse. In such cases, warehouse-to-warehouse transfers are created so the system inventory remains accurate.

• Warehouse-to-Warehouse Stock Transfer
• Transfer Tracking with Source & Destination
• System Inventory Accuracy After Transfers
• Stock Transfer History & Audit Trail
• In-Transit Stock Visibility During Transfers
• Transfer Impact on SKU-Level Stock
• Multi-Warehouse Transfer Support

Auto Stock Replenishment

Minimum stock levels are configured at SKU level. For example, if a minimum of 5 units should always be available, when stock drops below 5, the system can automatically place a replenishment order from the company or super stockist depending on the hierarchy. The replenishment order can directly proceed or go through an approval workflow.

• SKU-Level Minimum Stock Configuration
• Automatic Replenishment Order Generation
• Replenishment from Company or Super Stockist Hierarchy
• Direct Proceed or Approval Workflow Options
• Pending Replenishment Approval Visibility
• Low Stock Detection Triggers GRN Flow
• Distributor-Level Auto Replenishment

Stock Reconciliation & Updates

Stock updates are important because distributors sometimes do not want full stock visibility or periodic stock reconciliation is required during audits or corrections. The system supports stock updates, transfers, and in/out transaction tracking to maintain inventory accuracy after GRN processing.

• Periodic Stock Reconciliation Workflows
• Stock Update for Audits & Corrections
• Physical vs System Stock Validation
• Stock In/Out Transaction History
• Inventory Adjustment Management
• GRN-Based Stock Reconciliation
• Distributor Stock Visibility Controls

GRN Status & Discrepancy Reports

Track GRN processing status, quantity discrepancies, and inward stock across the distribution network. Reports open in a side panel where users can explore data without leaving the current screen, apply filters, and export directly.

• GRN Status Reports (Pending, Processed, Discrepancy)
• Ordered vs Received Quantity Reports
• Discrepancy Rate Analysis
• Warehouse-Wise GRN Tracking
• Distributor-Wise Inward Stock Reports
• Batch-Wise GRN Processing Reports
• GRN Approval Status Tracking
• Invoice-Level GRN Reconciliation Reports

Inventory & Stock Movement Reports

Monitor stock levels, movement history, and warehouse inventory after GRN processing across all warehouses and distribution points.

• SKU-Wise Current Stock Levels
• Inventory Value Reports
• In-Transit Stock Visibility
• Stock In/Out Transaction History
• Warehouse-Wise Inventory Summary
• Batch-Wise Inventory Reports
• Expiry Tracking & FEFO Reports
• Stock Transfer History Reports

Replenishment & Stock Level Reports

Track minimum stock levels, auto-replenishment orders, and stock threshold compliance across SKUs and warehouses.

• Below-Minimum Stock Alerts
• Replenishment Order Status Reports
• SKU-Level Stock Threshold Compliance
• Pending Replenishment Approvals
• Distributor-Wise Replenishment Activity
• Stock Reconciliation Reports
• Physical vs System Stock Comparison

Dashboard KPIs & Real-Time Charts

The dashboard loads the last 30 days' data by default and shows KPIs, charts, top products, and all related analytics. Everything can be exported.

• Inventory Value & SKU Count Overview
• Pending GRN Count
• In-Transit Stock Overview
• Sales Trend Charts
• Order Status Distribution (Delivered, Processing, Pending)
• Active Users & Coverage Dashboard
• Stock Level Alerts
• Customizable Date Range & Filters

Report Exporting & Caching

We already have around 24 default reports in the system. Once a report is exported, it is available in a dedicated Exports section for the next 7 days, so users do not need to regenerate the same report repeatedly. This helps reduce load on the system because reports are generated in real time.

• 24+ Default Reports Available
• CSV Format Export Support
• 7-Day Export Cache for Re-Access Without Regeneration
• Configurable Filters (Warehouse, Brand, Status, Custom Fields)
• Side Panel Report Exploration
• Shared Export Access Across Team Members
• Date-Wise & Territory-Wise Filtering
• Real-Time Report Generation