Pricing Management Software for Price Lists That Apply Themselves
Configure customer-specific, customer-type, and geography-based price lists, apply the correct rate automatically at order placement with stock, scheme, and credit checks, and route pricing exceptions through multi-level approvals, all from one connected platform built for domestic distribution and pricing operations.
✨ See what AI actually does →| Order ID | Customer | Price List Applied | Amount | Status |
|---|---|---|---|---|
| ORD-5510 | Kumar Distributors | PL-DN-014 | ₹48,200 | Auto-Applied |
| ORD-5511 | Sharma Retail | PL-RT-North | ₹6,750 | Pending Approval |
| ORD-5512 | Verma Super Stockist | PL-SS-West | ₹1,12,400 | Auto-Applied |
Conversational price list lookups, automated price-detection checks, and credit exception flagging, powered by the same AI engine across web and mobile.
Customer-specific, customer-type, and geography-based price lists, each with validity dates and default fallback.
| Price List ID | Type | Applies To | Validity | Status |
|---|---|---|---|---|
| PL-DN-014 | Customer-Specific | Kumar Distributors | 01 Apr – 31 Mar | Active |
| PL-RT-North | Geography-Based | North India Retailers | 01 Apr – 31 Mar | Active |
| PL-SS-West | Customer-Type | Super Stockist – West | 01 Jan – 31 Dec | Expiring Soon |
The correct price list, stock position, and credit status are checked together the moment an order is placed.
| Order ID | Customer Type | Price List Detected | Stock Check | Credit Check |
|---|---|---|---|---|
| ORD-5510 | Distributor | PL-DN-014 | OK | OK |
| ORD-5511 | Retailer | PL-RT-North | OK | Breached |
| ORD-5512 | Super Stockist | PL-SS-West | OK | OK |
Up to 7-level approval routing for credit overrides, special agreement pricing, and geography exceptions.
| Request ID | Type | Raised By | Level | Status |
|---|---|---|---|---|
| APR-2210 | Credit Limit Override | Sharma Retail | 2 of 3 | Pending |
| APR-2211 | Special Agreement Price | Kumar Distributors | 1 of 2 | Approved |
| APR-2212 | Geography Price Exception | West Zone | 3 of 3 | Rejected |
26+ pre-built reports across price list utilization, revenue impact, and customer-type pricing distribution.
| Report | Filters | Action |
|---|---|---|
| Price List Utilization Report | Warehouse, Brand, Status | Export |
| Revenue & Margin by Price List | Geography, Customer Type | Export |
| Customer-Type Pricing Distribution | Date Range, Region | Export |
Pricing Data, Applied as One Continuous Flow
From price list creation to a reconciled revenue report, every price stays consistent and visible.
Price List Creation
Customer, type, or geographyCustomer, Geography & Channel Targeting
Mapped to the right accountsAuto Pricing at Order
Stock, scheme & credit checked togetherException & Approval Routing
Up to 7 levels, role-basedInvoicing & Revenue Analytics
26+ reports, exportableReal Apps, Real Reviews
Available on Google Play and the App Store: live listings, not screenshots.
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Built for How Pricing Actually Operates
Key features & benefits: drag or use the arrows to see all 12.
Customer-Specific Pricing
Configure separate price lists for individual customers with special agreement-based pricing where negotiated rates differ from standard product pricing.
Customer-Type Pricing
Set different rates by customer type, so super stockists, distributors, and retailers each get the right rate for the same product.
Geography-Based Price Lists
Configure region-specific pricing using a fully configurable geography hierarchy, with separate price lists per zone, state, or territory.
Product-Wise, SKU-Level Pricing
Configure pricing at individual SKU level using the Brand → Category → Product → SKU hierarchy, with different prices across different price lists.
Validity Dates & Default Fallback
Set effective and expiry dates for every price list. When one expires, the system automatically falls back to default product pricing.
Auto Pricing at Order
The correct price list is detected and applied the moment an order is placed, alongside stock, scheme, and credit checks, eliminating manual pricing errors.
Pricing Approval Workflows
Configure up to 7-level approval hierarchies for pricing exceptions and credit limit overrides, with role-based routing and escalation rules.
Invoice Price Reflection
Applied price list rates reflect directly in generated invoices, alongside GST details, company branding, and configurable invoice templates.
Credit Control Integration
Pricing works together with credit limits at order level, with configurable rules to stop, allow once, or block orders when limits are breached.
Mobile App Pricing Visibility
Field sales teams and distributors see customer-specific pricing directly in the mobile app during market visits and order placement.
Pricing Analytics & 26+ Reports
Track price list utilization, geography-wise pricing, and revenue impact through configurable reports with CSV export and a 7-day export cache.
Fully Configurable Architecture
Customize product hierarchies, geography levels, customer types, and approval workflows, every organization configures the system to its own structure.
Where AI Actually Touches Your Pricing Operations, Not Where We Wish It Did
We'd rather show exactly what the AI does than oversell it. Here's what's real today, inside the AI-Powered DMS:
- 💬AI Assistant, conversational price list lookupsType or browse: "Which price list applies to Kumar Distributors in Nagpur?", "Show price lists expiring in 7 days." Available on web and mobile.
- 🎯Automated price list detectionEvery order auto-detects the applicable customer, customer-type, or geography price list before it's confirmed.
- ⚠️Credit exception flaggingOrders that breach credit limits during pricing are flagged automatically and routed into the approval workflow.
Go Deeper Into Every Module
How a price actually gets built, assigned, and applied, from product hierarchy to a reconciled revenue report. It connects directly to distributor management, product & SKU management, distributor order management, and payment & credit management.
Price List Creation, Product Hierarchy & Validity Control
The Price Master is used whenever different pricing needs to apply across customers, customer types, or geographies. Product Hub manages the full Brand → Category → Product → SKU hierarchy, and pricing is configured at the SKU level within each price list.
How It Works
- Create customer-specific price lists for individual accounts with special agreement-based rates
- Create customer-type price lists so super stockists, distributors, and retailers get different rates for the same product
- Create geography-specific price lists (e.g., ₹100 in North India vs. ₹150 in South India) using the configurable geography hierarchy
- Configure product-wise, SKU-level pricing within each price list via the Brand → Category → Product → SKU hierarchy, including unit-of-measurement conversions
- Set validity dates and status per price list; when one expires, the system falls back to default product pricing automatically
Why It Matters
- One price-list engine handles customer, type, and geography pricing without separate systems
- SKU-level precision means every product variant can carry its own rate per price list
- Default fallback means an order is never blocked just because a special price list lapsed
| Price List | Type | Validity |
|---|---|---|
| PL-DN-014 | Customer-Specific | 01 Apr – 31 Mar |
| PL-RT-North | Geography-Based | 01 Apr – 31 Mar |
Click a row: every field here is a real column from the actual Price Master screen.
Geography Master & Customer Master for Channel Pricing
The Geography Master is completely configurable; the number of levels and their names are decided per organization. Customer Master manages every retailer, distributor, and super stockist that a price list can be assigned to, and links directly into pricing flow.
How It Works
- Configure geography levels such as Zone → Region → District → Pin Code, or State → City → Pin Code, and add a parallel level later without disrupting existing data
- Link the geography hierarchy everywhere in the system, including price list assignment and territory-wise pricing coverage analysis
- Manage retailers, distributors, and super stockists in Customer Master, imported in bulk, added individually, or created through the mobile app
- Assign price lists by customer type or link a price list to an individual customer for special agreement-based pricing
- Map territory and beat coverage against customers so pricing visibility lines up with who's actually selling where
Why It Matters
- No hardcoded geography, every organization's region structure maps onto its own operations
- Distributors & super stockists sit at the center, since inventory, order flow, and pricing all run against them
- Territory-aware pricing coverage makes gaps in price-list assignment visible before they become order problems
| Level | Example | Linked Price List |
|---|---|---|
| Zone | North | PL-RT-North |
| Customer Type | Super Stockist – West | PL-SS-West |
Click a row: every field here is a real column from the actual Geography & Customer Master screens.
Real-Time Order Pricing & Approval Workflows
When a distributor or field team places an order, the system checks stock availability, applicable pricing, schemes, and credit limit together, applies the correct price list, and reflects the result straight through to the invoice. Exceptions route through configurable approval workflows.
How It Works
- Detect the correct price list automatically based on customer, customer type, or geography the moment an order is placed, on web or mobile
- Check real-time product availability against warehouse stock, calculate scheme benefits alongside pricing, and show a pricing summary before confirmation
- Validate credit limits at the same time as pricing; settings can stop orders after breach, allow one order through, or block until dues are cleared
- Route pricing exceptions and credit overrides through up to 7-level approval hierarchies with role-based or hierarchy-based routing and escalation rules
- Reflect applied price list rates directly in generated invoices, alongside GST details, company branding, and compact or detailed invoice templates
Why It Matters
- Pricing, stock, and credit checked together means no order confirms on an invalid combination
- No approvals until configured, so smaller teams aren't forced into workflow overhead they don't need
- Invoices always match the price list that was actually applied, with no manual re-entry
| Order / Request | Check | Status |
|---|---|---|
| ORD-5511 | Credit Limit | Breached |
| APR-2210 | Approval Level 2 of 3 | Pending |
Click a row: every field here is a real column from the actual order pricing & approval screens.
Pricing Analytics, Reports & Mobile Visibility
Centralized dashboards and 26+ default reports give visibility into price list performance, revenue and margin impact, and customer-wise or geography-wise pricing effectiveness, while field teams see the same pricing on their phones.
How It Works
- Track price list utilization, customer-specific vs. default pricing usage, and geography-wise pricing comparison, with filters by warehouse, brand, or status
- Monitor revenue and margin impact by territory, customer type, and product, plus outstanding payments and credit exposure tied to pricing decisions
- Export any of 26+ reports to CSV; exports stay cached in a dedicated Exports section for 7 days for team-wide access without regenerating
- Field sales teams and distributors view customer-specific pricing directly from the mobile app during market visits, with the correct price list auto-applied per customer
Why It Matters
- Revenue impact is visible by price list, not just by order, so pricing strategy decisions have real numbers behind them
- Shared exports mean the whole team works off the same report instead of regenerating it repeatedly
- Field visibility matches admin pricing exactly, so there's never a mismatch between what's quoted and what's booked
| Report | Filters | Action |
|---|---|---|
| Price List Utilization | Warehouse, Brand | Export |
| Revenue by Geography | Date Range, Region | Export |
Click a row: every field here is a real column from the actual reports screen.
Loved by Customers, Recognized by the Industry
"With 1Channel, we've achieved 100% digitisation in sales team movement, order management, and inventory visibility, transforming the way we operate. The most beautiful thing about 1Channel is its ability to be completely customised to meet our organisation's unique requirements."
"1Channel is one of the best CRM software for field teams. It helps us collect data from over 100 field salespeople across the Gulf region and send instant analytical reports. When we walk into the office in the morning, the automatic sales reports are already waiting in our mailbox."
"Thanks to 1Channel SFA tool, we have managed to automate our manual sales process across Asia and Australia into a mobility-based solution, with details of every account over the cloud. Key account managers can see results, any time, across the region."
"1Channel SFA tool has made a huge impact on our sales reports, making it easy to track number of customer visits with realistic numbers. The support has been excellent. I am glad to be working with the right partner who understands our requirements."
"Before 1Channel CRM software, we evaluated many sales CRM apps and choose them over the others for the innumerable configuration options that meet our business requirements. It is now very easy for us to manage field sales operations in a simple click."
Our recognitions constantly motivate us to push the envelope of excellence and empower our customers with winning ideas each day.
Who Uses Pricing Management Software?
Geography-specific pricing across the distribution network, with separate price lists for super stockists, distributors, and retailers, applied automatically at order placement.
Stockist and distributor pricing with geography-based differentiation, validity-based price lists, and multi-level approval workflows for pricing exceptions.
Customer-type pricing for super stockists vs. distributors vs. retailers across distribution territories, with the correct price list auto-applied during field team order placement.
Customer-type pricing for on-trade and off-trade channels, with region-specific price lists, validity dates, and automatic fallback to default pricing on expiry.
Dynamic pricing across beauty retail and kirana networks, with field teams viewing customer-specific pricing and placing orders with auto-applied price lists from the mobile app.
Dealer-specific and distributor-specific pricing with agreement-based rates, and product-wise pricing at SKU level across modern and general trade channels.
Dealer-specific and region-based pricing rules with credit limit integration, tracking pricing impact on revenue across channel partners.
Distributor pricing with product-wise rate configuration at SKU level, applying customer-specific and geography-based price lists with approval-based exceptions.
Pricing
We understand that every business has different price list structures, approval needs, and channel configurations. Our Pricing Management Software offers flexible pricing based on price list requirements, user roles, approval workflows, and reporting needs.
Every plan includes secure cloud hosting, role-based access controls, reporting dashboards, and complete onboarding & support with no hidden charges.
Frequently Asked Questions
What Is Pricing Management Software?▾
What Types of Price Lists Can Be Configured?▾
How Does Customer-Specific Pricing Work?▾
Can Different Customer Types Have Different Pricing?▾
How Does Geography-Based Pricing Configuration Work?▾
Does the System Auto-Apply Pricing During Order Placement?▾
What Happens When No Special Price List Exists for a Customer?▾
Can Approval Workflows Be Configured for Pricing Exceptions?▾
What Analytics and Reports Are Available for Pricing?▾
Is the Pricing Management Software Cloud-Based?▾
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Pricing doesn't work in isolation, here's what it connects to.